Plimoth Patuxet Museums seeks a full-time Annual Fund and Institutional Giving Manager (AFIGM) who will be a critical member of the organization’s fundraising efforts. Reporting to the Director of Development, the AFIGM will join Plimoth Patuxet at an exciting time in the organization’s growth in which increasing contributed revenue is crucial. They will work with the Development Team to help secure funding through the Museums’ Annual Fund and its Institutional Giving program, in addition to keeping track of contributed revenue streams and reporting on progress throughout the fiscal year. The AFIGM is an excellent opportunity for a professional with 3-5 years of fundraising experience to enhance their nonprofit acumen at a world-renowned cultural organization.
Essential Duties and Responsibilities
Manage the Museums’ grant portfolio, coordinate strategy, author and review proposals and reports, and oversee institutional prospect research.
With input from the Executive Leadership Team and other colleagues, develop and submit letters of inquiry, proposals, and reports. Prepare proposals by determining concept, gathering and formatting information, writing drafts, and obtaining approval.
Maintain grant files and accurate records in the Museums’ database. Generate reports, maintain proposals and report calendars.
Communicate with internal and external constituents. Ensure compliance with funding requirements. Maintain and strengthen existing relationships with institutions and donors.
Produce monthly e-newsletter to Museum supporters. Create a stewardship system for foundation support.
Monitor and reconcile monthly giving reports and track progress toward annual revenue goals. Provide status of grants pending or received to the Executive Leadership Team.
Enter and monitor tracking and data for all grants received, in collaboration with the Museums’ Finance Department.
Assist the Director of Development with a minimum of two Annual Fund direct mail appeals to Museum supporters and prospects.
This outline description focuses on the primary duties of the position. It is not designed nor intended to include all duties and responsibilities inherent in satisfactory performance of the position. Management reserves the right to revise this job description from time to time as needed.
Excellent organizational and time management skills; able to work independently to meet deadlines and manage projects that include a large pool of collaborators.
Superb communication skills including the ability to write and speak with clarity; persuasive writing for a public audience; and a keen eye for details.
A flexible and open professional presence that fosters trust and collaboration with the Museums’ Executive Leadership Team and colleagues; able to build relationships and effectively relate to a variety of people with a variety of immediate and long-term planning and funding needs.
A professional and resourceful style; the ability to work both independently and as a team player, to take initiative, and to manage multiple high-stakes projects at a time.
Must have a valid driver’s license to drive between the Museums’ historic sites.
Education and Experience
BA or BS preferred.
3-5 years of experience in a nonprofit development office.
Experience working with and familiarity with foundations and government agencies serving cultural and educational sectors is preferred.
This position is 9am-5pm, Monday through Friday. Some flexibility is required for occasional weekend and/or evening events and upcoming grant and printing deadlines.
The Museum is open 7 days a week April through the end of November. During the Museums open season, certain staff are required to work on some of the Holidays (Thanksgiving is an “all-hands on” day). Whenever working on a holiday is necessary, a manager will inform employees at least one week in advance if they’re expected to work on a holiday.
The Museum may also schedule "all-hands on" days such as Indigenous People's Day/Columbus Day and Thanksgiving. Advance notice will be given for "all-hands on" days.
The Museum respects the religious, and cultural beliefs and practices of all employees. On request, The Museum will strive to make an accommodation for such observances when a reasonable accommodation is available, and does not create an undue hardship on the Museum.
The physical demands outlined here are representative of those that must be met by an employee to perform successfully the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to lift and move boxes exceeding no more than 25 lbs.
In large part, the incumbent will work in an office environment. The noise level in the work environment is relatively quiet. While the position is standard M-F business hours, some flexibility in schedule is needed for special events, and/or deadlines.
Whether part-time or full-time, year-round or seasonal, all staff and volunteers at Plimoth Patuxet advance the Museums’ educational mission and strategic goals; they uphold the Museums’ core values and principles in their work and in all their interactions with the public and coworkers. This commitment helps to ensure that Plimoth Patuxet Museums’ reputation for excellence is maintained and that we, as stewards of the Museum, are helping to create a relevant and sustainable future for Plimoth Patuxet. The core principles that guide us in this work are:
Safety and Comfort
Compassionate Customer Engagement
Create a Culture of Philanthropy
Interested candidates are encouraged to apply by submitting a PDF file of your resume, and cover letter to email@example.com, or by submitting them by US mail to the following address:
Plimoth Patuxet Museums
Attn: Human Resources
137 Warren Avenue
Plymouth, MA 02360