Institutional Giving Coordinator
Position Summary
Plimoth Patuxet Museums seeks an Institutional Giving Coordinator (IGC) who will be a critical member of the organization’s fundraising efforts. Reporting to the Deputy Director, Development & Marketing and working closely with the Deputy Director, Special Projects & Strategic Partnerships, the IGC is an integral role to the organization and its long-term goal to annually increase grant support through private and public opportunities. They will work with senior members of the Leadership Team to help secure grant funding, in addition to keeping track of grant income and expenses throughout the fiscal year to meet report deadlines and keep PPM’s institutional supporters informed and up-to-date. The IGC is an excellent opportunity for a professional with 1-2 years of fundraising and/or grant experience to enhance their nonprofit acumen at a world-renowned cultural organization, or a recent graduate looking to learn more about philanthropy at a world-renowned living history museum
Essential Duties and Responsibilities
Oversee the Museum’s grant portfolio, coordinate strategy, help to author and review proposals and reports, and oversee institutional prospect research.
Maintain grant files and accurate records in the Museum’s database. Generate reports, maintain proposals and report calendars.
Communicate grant updates and requirements with internal and external constituents. Ensure compliance with funding requirements. Maintain and strengthen existing relationships with institutions and donors.
Monitor and track data for all grants received, in collaboration with the Museums’ Finance Department.
With input from the Executive Leadership Team and other colleagues, develop and submit letters of inquiry, proposals, and reports. Prepare proposals by determining concept, gathering and formatting information, writing drafts, and obtaining approval.
This description is not intended to be a complete list of all responsibilities, duties, skills, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of key responsibilities of the job as it is at present, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This job description may be reviewed by management at any time either to ensure that it relates to the job currently being performed, or to incorporate changes. Management reserves the right to change a job description; and if/when doing so will discuss with the employee so that any changes are understood by the employee.
Required Skills
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Excellent organizational and time management skills; able to work independently to meet deadlines and manage projects that include a large pool of collaborators.
Superb communication skills including the ability to write and speak with clarity; persuasive writing for a public audience; and a keen eye for details.
A flexible and open professional presence that fosters trust and collaboration with the Museums’ Executive Leadership Team and colleagues; able to build relationships and effectively relate to a variety of people with a variety of immediate and long-term planning and funding needs.
A professional and resourceful style; the ability to work both independently and as a team player, to take initiative, and to manage multiple high-stakes projects at a time.
Must have a valid driver’s license to drive between the Museums’ historic sites (about 3 miles).
Education and Experience
BA or BS preferred.
1-2 years of experience in a nonprofit development office.
Experience working with, and familiarity with, foundations and government agencies serving cultural and educational sectors is preferred.
Physical Requirements
The physical demands outlined here are representative of those that must be met by an employee to perform successfully the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties may include:
Work sitting or standing, sometimes for extended periods of time.
Ability to lift and move boxes exceeding no more than 25 lbs.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Work is generally performed within an office environment, with standard office equipment.
The noise level in the work environment is relatively quiet.
While the position is standard M-F business hours, some flexibility in schedule is needed for special events, and/or deadlines.
Additional Requirements
This position is 9am-5pm, Monday through Friday with an hour-long lunch break. Some flexibility is required for occasional weekend and/or evening events and upcoming grant and printing deadlines.
The Museum is open 7 days a week March through the end of November. During the Museum's open season, certain staff are required to work on some of the Holidays (Thanksgiving is an “all-hands on'' day). Whenever working on a holiday is necessary, a manager will inform employees at least one week in advance if they’re expected to work on a holiday.
The Museum may also schedule "all-hands on" days such as Indigenous People's Day/Columbus Day and Thanksgiving. Advance notice will be given for "all-hands on" days.
The Museum respects the religious, and cultural beliefs and practices of all employees. On request, the Museum will strive to make an accommodation for such observances when a reasonable accommodation is available, and does not create an undue hardship on the Museum.
Core Commitment
Whether part-time or full-time, year-round or seasonal, all staff and volunteers at Plimoth Patuxet advance the Museums’ educational mission and strategic goals; they uphold the Museums’ core values and principles in their work and in all their interactions with the public and coworkers. This commitment helps to ensure that Plimoth Patuxet Museums’ reputation for excellence is maintained and that we, as stewards of the Museum, are helping to create a relevant and sustainable future for Plimoth Patuxet. The core principles that guide us in this work are:
Safety and Comfort
Compassionate Customer Engagement
Professional Excellence
Personal Accountability
Create a Culture of Philanthropy
Teamwork
Interested candidates are encouraged to apply by submitting a PDF file of your resume, and cover letter to apply@plimoth.org, or by submitting them by US mail to the following address:
Plimoth Patuxet Museums
Attn: Human Resources
137 Warren Avenue
Plymouth, MA 02360