Inventory Control Coordinator

Position Summary

The Inventory Control Coordinator (ICC) is responsible for maintaining accurate inventory for the museum’s gift shops and stockroom. The ICC performs inventory maintenance tasks including cycle counts, and annual physical inventory. Responsible for inventory reconciliation activities in the museum shops, mail order/internet sales, purchasing department and stockroom.

Essential Duties and Responsibilities

  • Provides inventory reports to buyers and shop supervisors. Develops and maintains good working relationships with vendors.

  • Maintains accurate records of goods received and shipments made.

  • Regularly conduct inventory checks to reconcile discrepancies and ensure stock accuracy.

  • Verify received items against purchase orders and resolve discrepancies (overages/shortages) or damages with vendors.

  • Oversee periodic physical inventory counts and record timely and accurate data

  • Execute daily inventory analysis; identify and resolve discrepancies. Research any discrepancies regarding inventory.

  • Generate reports to help ensure appropriate inventory levels in the shops.

  • Create transfer orders between shops as requested by the Retail Operations Manager.

  • Research and resolve any discrepancies with transfers.

  • Work with IT to resolve any problems that arise with the retail software system.

  • Communicate with Buyers as needed regarding new items, price changes, etc. Report any discrepancies regarding inventory and cost of inventory to buyers.

  • Receive purchase orders and match with invoices. Send to Accounts Payable for payment.

  • Maintain files for all PO’s, invoices, correspondence with vendors regarding payments, credits, etc.

  • Generate return-to-vendor documents to ensure proper inventory.

  • Prepare documents and supervise yearly inventory for all shops and stockroom.

  • Provide a friendly and welcoming presence for all guests and coworkers throughout the Museum.

This description is not intended to be a complete list of all responsibilities, duties, skills, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of key responsibilities of the job as it is at present, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This job description may be reviewed by management at any time either to ensure that it relates to the job currently being performed, or to incorporate changes. Management reserves the right to change a job description; and if/when doing so will discuss with the employee so that any changes are understood by the employee.

Required Skills

  • Detail oriented

  • Fluent in English. Excellent communication skills and good organizational abilities.

  • Must have solid computer skills and experience: Google Workspace, MS Office (especially Excel), as well as retail system. RPRO preferred but not required.

  • Must be able to interpret written and oral instructions and follow directions.

  • Ability to shift priorities as needed.

  • Comfortable working on repetitive tasks, but able to adapt and shift priorities as needed.

  • Enjoys working in a fast-paced environment with a highly collaborative team approach.

Education and Experience

  • High School Degree or Equivalent required, Bachelor’s Degree preferred

  • 3-5 years of retail experience, preferably in inventory control.

Physical Requirements

The physical demands outlined here are representative of those that must be met by an employee to perform successfully the essential functions of the job. The work environment characteristics described here are representative of those you’ll encounter while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee may be required to sit, stand, crouch or kneel.

  • Employee is required to handle products of varied materials, some breakable.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • Work is generally sedentary in nature, but may require standing and/or walking for up to 20% of the time.

  • The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.

  • Work is generally performed within an office environment, with standard office equipment. Schedule is Mon-Fri. 8:30 – 4:30. Occasional work on weekends and holidays is required.

Additional Requirements

The Museum is open 7 days a week April through the end of November. You must be available to work some holidays, including Thanksgiving Day. Some flexibility in work hours and days off is required. Depending on the season, or for a special event, this position may occasionally include working evening or weekend hours.

Core Commitment

Whether part-time or full-time, year-round or seasonal, all staff and volunteers at Plimoth Patuxet advance the Museum’s educational mission and strategic goals; they uphold the museum’s core values and principles in their work and in all their interactions with the public and coworkers. This commitment helps to ensure that Plimoth Patuxet’s reputation for excellence is maintained and that we, as stewards of the Museum, are helping to create a relevant and sustainable future for Plimoth Patuxet. The core principles that guide us in our work are:

  • Safety and Comfort

  • Compassionate Customer Engagement

  • Professional Excellence

  • Personal Accountability

  • Create a Culture of Philanthropy

  • Teamwork

Interested candidates are encouraged to apply by submitting a PDF file of your resume, and cover letter to apply@plimoth.org, or by submitting them by US mail to the following address:

Plimoth Patuxet Museums
Attn: Human Resources
137 Warren Avenue
Plymouth, MA 02360