Inventory Control Coordinator

Museum Summary

Plimoth Patuxet Museums is a living history museum of the 17th-century that provides engaging and experiential outdoor and indoor learning environments on its main campus, and at Mayflower II on Plymouth’s waterfront, and at the Plimoth Grist Mill. Our permanent exhibits tell the complex and interwoven stories of two distinct cultures - English and Wampanoag.

Operating on a remarkable property overlooking Cape Cod Bay, Plimoth Patuxet brings the story of the United States’ early foundation to life for hundreds of thousands of visitors each year since its founding in 1947. The main exhibits are enhanced with an exciting array of special events, public programs and workshops that offer a rich and diverse exploration of the 17th-century.

Plimoth Patuxet Museums Inc. is an equal opportunity employer. We value diversity and are committed to creating a welcoming and inclusive environment for all employees.

Position Summary

The Inventory Control Coordinator (ICC) is responsible for maintaining accurate inventory for the museum’s gift shops and stockroom. The ICC performs inventory maintenance tasks including cycle counts, and annual physical inventory. Responsible for inventory reconciliation activities in the museum shops, mail order/internet sales, purchasing department and stockroom.

Essential Duties and Responsibilities

  • Provides inventory reports to buyers and shop supervisors. Develops and maintains good working relationships with vendors.

  • Maintains accurate records of goods received and shipments made.

  • Regularly conduct inventory checks to reconcile discrepancies and ensure stock accuracy.

  • Verify received items against purchase orders and resolve discrepancies (overages/shortages) or damages with vendors.

  • Oversee periodic physical inventory counts and record timely and accurate data

  • Execute daily inventory analysis; identify and resolve discrepancies. Research any discrepancies regarding inventory.

  • Generate reports to help ensure appropriate inventory levels in the shops.

  • Create transfer orders between shops as requested by the Retail Operations Manager.

  • Research and resolve any discrepancies with transfers.

  • Work with IT to resolve any problems that arise with the retail software system.

  • Communicate with Buyers as needed regarding new items, price changes, etc. Report any discrepancies regarding inventory and cost of inventory to buyers.

  • Receive purchase orders and match with invoices. Send to Accounts Payable for payment.

  • Maintain files for all PO’s, invoices, correspondence with vendors regarding payments, credits, etc.

  • Generate return-to-vendor documents to ensure proper inventory.

  • Prepare documents and supervise yearly inventory for all shops and stockroom.

  • Provide a friendly and welcoming presence for all guests and coworkers throughout the Museum.

This description is not intended to be a complete list of all responsibilities, duties, skills, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of key responsibilities of the job as it is at present, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This job description may be reviewed by management at any time either to ensure that it relates to the job currently being performed, or to incorporate changes. Management reserves the right to change a job description; and if/when doing so will discuss with the employee so that any changes are understood by the employee.

Required Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Detail oriented.

  • Fluent in English. Excellent communication skills and good organizational abilities.

  • Must have solid computer skills and experience: Google Workspace, MS Office (especially Excel), as well as retail system. RPRO preferred but not required.

  • Must be able to interpret written and oral instructions and follow directions.

  • Ability to shift priorities as needed.

  • Comfortable working on repetitive tasks, but able to adapt and shift priorities as needed.

  • Enjoys working in a fast-paced environment with a highly collaborative team approach.

Education and Experience

  • High School Degree or Equivalent required, Bachelor’s Degree preferred

  • 3-5 years of retail experience, preferably in inventory control.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Duties may include:

  • The employee may be required to sit, stand, crouch or kneel.

  • Employee is required to handle products of varied materials, some breakable.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

  • Work is generally sedentary in nature, but may require standing and/or walking for up to 20% of the time.

  • The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.

  • Work is generally performed within an office environment, with standard office equipment. Schedule is Mon-Fri. 8:30 – 4:30. Occasional work on weekends and holidays is required.

Additional Requirements

The Museum is open 7 days a week April through the end of November. You must be available to work Saturdays, Sundays and some holidays, including Thanksgiving Day. Typical hours during the Museum’s Open Season (March-November) are 9:00am - 5:00pm, five days a week through the end of November, and 9:00 AM – 5:00 PM Monday – Friday from December through March. Flexibility in work hours and days off is required. Depending on the season, this position may include working additional night/weekend hours or days as needed.

Position Type and Salary

  • Full-time, year-round, 28 hours week,
  • $38,000.00 Annual Salary

Core Commitments

Whether part-time or full-time, year-round or seasonal, all staff and volunteers at Plimoth Patuxet advance the Museum’s educational mission and strategic goals. They uphold the Museum’s core values and principles in their work and in all of their interactions with the public and with coworkers. This commitment helps to ensure that Plimoth Patuxet’s reputation for excellence is maintained and that, as stewards of the Museum, we are helping to create a relevant and sustainable future for Plimoth Patuxet Museums. The core principles that guide us in our work are:

  • Safety and Comfort

  • Compassionate Customer Experience

  • Professional Excellence

  • Personal Accountability

  • Advance a Culture of Philanthropy

  • Teamwork

Interested candidates are encouraged to apply by submitting a PDF file of your resume, and cover letter to apply@plimoth.org, or by submitting them by US mail to the following address:

Plimoth Patuxet Museums
Attn: Human Resources
137 Warren Avenue
Plymouth, MA 02360